Administrative Assistant – Logistics

 

JOB SUMMARY

 

Responsible for the preparation of Purchase Orders to our US suppliers and follow up daily until order has been shipped from the supplier.

 

MAIN RESPONSIBILITIES

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• Prepare orders and send to US suppliers

• Follow-up to ensure order confirmation has been received

• Follow up for receipt of e – proof and send necessary approvals

• Send payment details based on order confirmation

• Follow-up to ensure that requested ship dates are met

• Follow up with supplier until goods are shipped and received by the appropriate forwarder in Miami

• Document all Warehouse receipts numbers received by PAS

• Prepare ocean consolidations’ instructions

• Follow Up on all shipments to Trinidad via PO Box

• Handle brokerage and clearance of shipments

• Any other duties that may be assigned to you by the Logistics Manager or his/her designate

 

REQUIREMENTS

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• Secondary school education including the attainment of ‘O’ and/or ‘A’ levels or equivalent in English Language and Mathematics is required

• Diploma in Business Administration or a Management related field is required

• Strong ability to communicate written and verbally is required

• Strong mathematical and/or analytical skills is required

• Minimum of three years’ administrative support experience is required

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint is required

 

ADDITIONAL ASSETS

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• Bachelor’s in Business Management is preferred

• Logistics and/or shipping experience would be an asset

 

 

INTERESTED AND QUALIFIED CANDIDATES PLEASE SEND A COVER LETTER AND RESUME TO: careers@veryexcitingthings.com

 

Only suitable applications will be contacted